Convening Design

How to Use

Strategic convenings are marked by higher stakes than a typical meeting; they are an intentional practice to foster conversation that leads to a specific, intended action. As such, they represent a powerful tool to advance community science. The heightened demand for intentional design, flawless execution, and committed action to follow-up can be resource intensive for both organizers and participants. Consult “The Right Tool?” matrix for helpful considerations before committing to a convening, such as if your team/organization is the best entity to host such an event and if the timing is optimal. 

After committing to plan a strategic convening, clarify its purpose and objectives using one of the four Convening Typologies: Map a Landscape, Forge Alliances, Discover a Path Forward, and Accelerate Action. Accompanying sample agendas, meeting activities, and facilitation Tips & Tricks provide helpful guidance to both first time organizing teams and seasoned conveners looking to re-ground their practice in proven techniques. 

Whether the convening is held in-person or virtually, ensure a seamless event with a well-organized team and central project manager. The Team Organizing Chart is a simple tool to help clarify your team members’ role(s) ahead of, during, and after the convening.